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- 2011 Microsoft Word Table of Contents (Mac)
- How To Align Tables And Images In Microsoft Word
- WebAIM: Word for Mac - Creating Accessible Documents
Making a new one just for the Mac would have been so expensive that a copy of Word would cost several thousand dollars. You might buy two at that price, but the rest of us couldn't afford it! Because it is the same software, and Microsoft has a policy of bringing the two versions closer together, the differences will become less over time. Essentially, each version on the PC is matched a year later by a version on the Mac Microsoft is trying to reduce that gap, recently the Mac Business Unit became part of the main Office Business Unit that makes Office for every platform.
The file format was accepted by an international standards body. Office for Windows with service pack 2 or later and Office for Mac comply strictly with the standard. The fonts distributed with Mac Office have been ver y carefully adjusted "hinted" so documents on the Mac will look and orint the same way as documents using the PC versions of those fonts on the PC. The differences are tiny, but they account for the differences in the way the Mac places pixels on the screen.
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Microsoft Word is a word processor that has text that flows, unlike a PDF or page layout program. To repeat - these changes have nothing to do with Mac to PC, rather they are caused by computer to computer differences. The behavior of Word is identical on the two platforms, provided the above conditions are met, if you want your documents to look alike when moving from one computer to another - regardless of platform.
It's the fonts, file formats and printer drivers that are the sticky points when moving a document from one computer to another regardless of platform. Jim says "The text-flow problem is the same as you will find moving from one PC to another where font versions and default printer driver are different. The fonts provided by Microsoft should provide smooth cross-platform sailing provided the same version of each is the active version on all machines involved.
On each platform, Word adopts the default appearance of the Operating System. It saves money and it saves vast amounts of disk space and processor power. The only difference you are likely to notice is that if you are in OS X, the window controls are on the opposite side to Windows.aplicaciones para conocer gente del extranjero">
2011 Microsoft Word Table of Contents (Mac)
On a Windows keyboard, the Control key is always labeled Ctrl. These characters will not display on the PC; they should look like this:. This paragraph is a classic example of the cross-platform font difficulties you will experience. There is no default font common to the PC and the Mac that contains both of those characters in case you are interested, that's "Lucida Grande", the most wide-ranging of the Mac OS X Unicode fonts.
Word is very right-click-centric. If you do not have a two-button mouse, you will find it is a very worthwhile investment if you are going to spend much time in Word. These are equivalent to each other:. The Control-Click or Right-Click brings up the "context menu" wherever you happen to be. In Word almost everything you want to do, or everything you want to know, will appear on the right-click. The menus that appear vary dramatically depending on where your mouse-pointer is.
Word also responds to the scroll-wheel if you have one. Not all windows; for example preferences and options dialogs do not Mouse scroll wheel support in Word pre-X depends totally on the mouse drivers. Microsoft drivers for the Microsoft Mouse generally work and will often drive other companies' mice! In Windows, the keyboard shortcuts are listed in the Help, in a topic surprisingly enough called "keyword shortcuts".
On the Mac, only some of the keystrokes are listed, in various topics such as "About using shortcut keys" and "Select text and graphics". To find the list on either platform, use Search from the Microsoft Office Help to look for the word "keyboard". If you select a command, and it has a key assignment, the Customize dialog will tell you what it is.
This is a better place to look than the Help, because users can and should change their keystrokes to suit themselves on either platform. The Customize dialog also includes a handy Reset button if you decide you do not like the keystrokes you inherited from the previous user on that computer. Finally, each version of Word enables you to print a list of the currently-assigned keystrokes so you can stick them on the wall. To print them on the Mac:. You do it exactly the same way in Windows, or see here for a more extensive pre-built list. With OS X, Apple changed some of the keystrokes reserved for the operating system and added some new ones.
On each version of Mac OS, Word follows system convention. Some Mac keyboards do not have a Forward Delete key. You will strike it most often in tables: in a Table, Delete becomes " Clear " which removes the cell contents without removing the cells. Use Cut to delete the cells themselves. Back Delete will remove text within a cell but has no effect if more than one cell is selected.
The Mac has an Option Key , Windows does not have an equivalent. Generally what you expect from the Option key will be on the Control Key in Windows. On Mac OS 9 , they are the same. One thing that will catch you out all the time is that on the Mac, Word adopts the Mac convention of having a Preferences command. It's the same thing, the tabs are exactly the same inside. Word on the Mac still has a Work menu you can put on your menu bar; this has been replaced by the Task Pane which is nowhere near as convenient in later versions of PC Word. In order to display a document in WYSIWYG mode, Word needs to know a lot about the capabilities of the printer the document will eventually be sent to.
In Windows this is very simple: Word reads all the information it needs from the printer driver for the printer set as the Windows default. On the Mac, it attempts to do the same thing, but the mechanism is vastly more complex. Look here for more detail. Making software is a depressingly manual activity. Any documents that are longer than a few paragraphs require structuring to make them more straightforward for readers to understand.
True headings are more than just bolded, enlarged, or centered text; they are structural elements that order and levels provide a meaningful sequence to users of assistive technologies. Named styles help your readers understand why something was formatted in a given way, which is especially helpful when there are multiple reasons for the same formatting e. For more information on formatting using named styles, see Technique 9. Note: While office application suites support headings in much the same way, the named styles often differ.
When using tables, it is important to ensure that they are clear and appropriately structured. This helps all users to better understand the information in the table and allows assistive technologies e. Otherwise, assistive technologies will interpret your list as a series of short separate paragraphs instead of a coherent list of related items. At this time, it is not possible to modify pre-formatted list styles or to create your own list styles. Use Columns feature for placing text in columns. However, because columns can be a challenge for users of some assistive technologies, you should consider whether a column layout is really necessary.
Creating an index or table of contents to outline office document content can provide a means of navigating the meaningful sequence of content.
The best way to generate a table of contents is after applying the predefined heading styles, such as "Heading 1" as described above, to the headings that you want to include in your table of contents. After you apply these styles, you can then create a table of contents. Numbering the pages of your document helps those reading and editing your document effectively navigate and reference its content.
How To Align Tables And Images In Microsoft Word
For users of assistive technologies, it provides a valuable point of reference within the document. In case the document is ever converted into HTML, it should be given a descriptive and meaningful title. Charts can be used to make data more understandable for some audiences. However, it is important to ensure that your chart is as accessible as possible to all members of your audience. Office applications do typically include accessibility features such as the ability to magnify documents and support for high contrast modes. However, because printing is an important aspect of many workflows and changing font sizes directly will change documents details such the pagination, the layout of tables, etc.
The visual presentation of text and images of text should have a contrast ration of at least 4. To help you determine the contrast, here are some examples on a white background:. Also, always use a single solid color for a text background rather than a pattern. In order to determine whether the colors in your document have sufficient contrast, you can consult an online contrast checker, such as:.
Color should not be used as the only visual means of conveying information, indicating an action, prompting a response, or distinguishing a visual element. In order to spot where color might be the only visual means of conveying information, you can create a screenshot of the document and then view it with online gray-scale converting tools, such as:. The instructions provided for understanding and operating content should not rely solely on sensory characteristics such as the color or shape of content elements. Here are two examples:. Before you use an image to control the presentation of text e.
If this is not possible, as with logos containing stylized text, make sure to provide alternative text for the image following the techniques noted above. By taking the time to design your content in a consistent way, it will be easier to access, navigate and interpret for all users:.
Hyperlinks are more effective navigation aids when the user understands the likely result of following the link. Otherwise, users may have to use trial-and-error to find what they need. To help the user understand the result of selecting a hyperlink, ensure that the link makes sense when read in the context of the text around it. At this time, Word for Mac does not offer a mechanism to check for potential accessibility errors in your document prior to publishing. Note: Before saving in other formats, you may want to run the Compatibility Report feature by selecting Compatibility Report… from the Save As dialog.
This checks the compatibility of your existing document with the format you have selected save your document as. The results of this check are revealed in the Compatibility Report dialog, where you have explanations of errors and options to fix them.
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While Word for Mac does allow you to save documents in the PDF format, at this time it does not offer an explicit option to save your document in the tagged PDF format. Disclaimer: This list is provided for information purposes only. It is not exhaustive and inclusion of an application or plug-in on the list does not constitute a recommendation or guarantee of results by the IDRC. If you are interested in what features are provided to make using Word for Mac more accessible to users, documentation is provided in the Help system:. Quick Reference Usage Notes Technique 1.
Use Accessible Templates Technique 2. Specify Document Language Technique 3. Use Headings Technique 6. Use Named Styles Technique 7. Create Accessible Charts Technique 9. Make Content Easier to See Technique Make Content Easier to Understand Technique Check Accessibility Technique This guide is intended to be used for documents that are: Intended to be used by people i.
WebAIM: Word for Mac - Creating Accessible Documents
Disclaimer and Testing Details Following these techniques will increase the accessibility of your documents, but it does not guarantee accessibility to any specific disability groups. Technique 1. Use Accessible Templates All office documents start with a template, which can be as simple as a blank standard-sized page or as complex as a nearly complete document with text, graphics and other content.